The delivery has arrived and the boxes are open. Receiving is how you tell Brahmin Solutions the stock is really here — and until you do, none of it can be sold, picked or counted.
This article covers a straightforward delivery. If your items carry lot numbers, serial numbers or expiry dates, use Receive items with a lot or batch number instead.
Before you start
The purchase order needs to be Confirmed. A draft is not an order yet, so there is nothing to receive against.
Receive the items
In the top menu, click Purchases.
Find your order in the list and click its order number.
Click the Receiving tab.
Click New receipt.
In the Qty box, type how many of each item turned up.
In the Location box next to it, choose the bin you put them in.
Click Receive.
Count first, then type
Enter what actually arrived, not what the order says should have. Short deliveries are normal, and the whole point of receiving is to record reality — the order already knows what you asked for.
Quantity and location sit side by side under one heading, and the location is easy to skip past. Both are needed on every line, which is what the red asterisk beside Qty / Location is telling you.
How to know it worked
You land back on the Receiving tab, where you will see:
a new receipt, numbered something like RV1568
a progress bar — 12 of 12 (100%) when the whole order has arrived
Remaining at 0 on every line you received in full
Only part of it turned up? The progress bar shows the smaller number and the order stays open for the rest. See Receive part of an order.
What this changes
What changes | What happens |
On Hand | rises by what you received — this stock can now be sold |
Expected | falls by the same amount, so it only ever shows what is still coming |
Cost | the price on this delivery is blended into the item's average cost |
That last one is worth knowing about. Your item cost is an average of everything you have bought, so it shifts a little each time a delivery lands at a different price. See What is average cost (MAC) and how is it calculated?.