Create purchase orders in Brahmin Solutions to bring in stock into the warehouse. To begin, go to Purcheses and click New Purchase / Return or in View Purchases screen, click on actions and click New.
First, choose a Vendor.
If a vendor doesn't exist, click on the + next to vendor dropdown to add a new vendor.
After a vendor is selected, primary Ship From and all the info in Details tab will be preloaded from the vendor.
Ship From and vendor details can be editted. Changes will not be updated in the vendor.
Add PO Details
Use Purchase Order information / Details to track your purchases, communicate purchasing information to other teammates, and measure vendor performance over time.
Expected Date (Required) - which is the date the order will be completely received.
Confirm Date - Use this to track when the order is ready to be received. The date will be set automatically once the order is confirmed, but you can backdate or enter a future date.
Fulfilled Date - Use this to track when the order is completely received. The date will be set automatically once the order is completely received, but you can backdate or enter a future date.
Add any reference order numbers in Reference #
Select any Tax associated with this purchase from the dropdown.
If a Price List is associated with the vendor, it will automatically be pre-populated when the vendor is selected, but you can change the price list if needed.
Note: Price list and currency are linked together.
Add Line Items
Add line items via any of the following methods:
Search by product, variant name or SKU code. This method is best for small purchase orders with just a few line items.
Select the UOM and enter qty to purchase.
Use the Inventory Tab to add products much quicker. This method is best for adding items in a bulk.
Top products shown will be recent products ordered by the vendor selected on the PO.
Enter the Qty to purchase and items will be added to the purchase.
Add Landed Costs
Click on add in the landed costs section, a line item will appear.
Select the cost to add and the amount.
Select all the products you want the landed cost to be split among and Brahmin Solutions will calculate the landed cost per item.
Note: The calculated landed cost of the item is the true cost of goods.
Tags allow you to easily filter and group purchases.
Tags can be applied to purchase order during any stage of the life cycle.
To add a tag, simply type in the tag name followed by a comma. If a tag exists, similar tags will show up in a dropdown as you type.
Finally either save to PO to save it as a draft or confirm to finalize the PO. To confirm, make sure you you set the expected date. To learn about the PO life cycle click here.