Here's what to expect when you integrate QuickBooks Online with Brahmin Solutions:
Sync
Accounts Mapping
Brahmin Solutions accounts map with the following QuickBooks account types:
Bills
After confirming a Bill in Brahmin Solutions, you can view it under Transactions > Expenses.
The Bill will record the following transaction:
Debits: Purchase or Product Inventory
Credits: Accounts Payable (A/P)
See the example below for reference.
Invoices
After confirming an Invoice in Brahmin Solutions, it will appear under Transactions > Sales.
The Invoice will record the following transaction:
Debits: Accounts Receivable (A/R)
Credits: Sales Tax if not mapped will sync with Brahmin Solutions Tax and Sales Income
Refer to the example below for details:
Brahmin Solutions can add full or partial payments to a QuickBooks Invoice. When an invoice is paid, the following transaction will be recorded:
Debits: Account receiving the payment (e.g., Cash on Hand)
Credits: Accounts Receivable (A/R)
Refer to the example below for more details:
When a shipment is made, Brahmin Solutions creates a journal entry with the following transaction:
Debits: Cost of Goods Sold (COGS)
Credits: Product Inventory
See the example below for reference:
Adjustments
Once journal entries are created, they can be found under Reports > Journal.
An Inventory Adjustment - Add will generate a journal entry with the following transaction:
Debits: Product Inventory and Part Inventory
Credits: Cost of Goods Sold (COGS)
Refer to the example below for more details:
An Inventory Adjustment - Remove will generate a journal entry with the following transaction:
Debits: Cost of Goods Sold (COGS)
Credits: Part Inventory and Product Inventory
See the example below for further clarification:
Inventory Adjustment - Move will not create a journal entry as it is just a move from one location to another.
Vendor Returns
After a purchase return is confirmed and vendor is credited, Vendor Credit will appear under Transactions > Expenses
Vendor Credit will Debit > Accounts Payable and Credit > Product Inventory and Part Inventory.
Customer Returns
After a customer return is confirmed and the customer is refunded, Credit Memo will appear under Transactions > Sales
Credit Memo will Debit > Sales Income and Credit > Accounts Receivable.
If stock on sales order is returned to inventory, a journal entry will be created which will Debit > Product Inventory and Credit > COGS.
Video
Info
Brahmin Solutions does not send qty updates to QuickBooks Inventory.
For more information on this integration, read our other QuickBooks Integration Articles.