A vendor is a supplier you buy from. Setting one up takes a minute, and it pays that back every time you raise an order — the currency, the prices, the payment terms and the delivery lead time all come across on their own.
Add the vendor
In the top menu, click Purchases, then Vendors.
Click New.
Type the supplier's name in the Vendor name box at the top.
Open Pricing & lead time and choose a Price list.
Click Create.
The price list is the one you cannot skip
A name on its own is enough to save the record, but you cannot put that vendor on a purchase order until they have a price list. It is what tells Brahmin Solutions which currency you buy in and what you normally pay.
Buying from this supplier in US dollars? Choose your US dollar buy list. Buying in euros? Choose the euro one.
Worth doing while you are here
Everything in this table fills in automatically on every future order for this supplier, so a minute now saves typing later.
Section | What to set |
Pricing & lead time | Price list, and Lead time (days) — how long they usually take |
Financial & tax settings | Payment terms and tax rate |
Shipping preferences | Carrier, shipping terms, FOB |
Addresses | Where they ship from, and where you send payment |
Contacts | Who you actually speak to |
Lead time earns its keep quietly. It is what the reorder report uses to work out when you need to order, so a supplier with no lead time gives you reorder dates that assume everything arrives tomorrow.
How to know it worked
You will see "Vendor created.", the address bar changes from /new to the vendor's own page, and the status reads Active. They now appear when you click + Add vendor on a purchase order.