The Inventory tab inside a Variant is the source of truth for understanding where stock exists, how much is available, and how it is tracked across warehouses.
This view is especially useful for:
Warehouse-level inventory visibility
Lot and expiration tracking
Auditing stock availability
Understanding where inventory was received from
What the Inventory Tab Shows
The Inventory tab displays inventory grouped by:
Warehouse
Location
Tracking fields (Lot, Expiration Date, Serial, etc.)
Each row represents a specific tracked inventory bucket.
For example:
Warehouse 1 → Storage → Lot A → Expiration May 2027
Warehouse 1 → Storage → Lot B → Expiration June 2027
This structure ensures full traceability for regulated or perishable inventory.
Key Inventory Columns Explained
Warehouse
The warehouse where this inventory physically exists.
If you operate multiple warehouses, each warehouse will appear separately.
Location
The internal warehouse location where the stock is stored.
Examples:
Storage
Picking
Staging
Locations help warehouse teams manage movement and fulfillment.
Lot / Expiration Date (if enabled)
If your variant is tracked by lot or expiration, the Inventory tab will show inventory split accordingly.
This allows you to:
Pick FIFO inventory
Trace recalls
Prevent expired shipments
On Hand
On Hand is the total physical stock currently recorded in the warehouse.
It includes all inventory, even if some units are already reserved.
Available
Available represents the inventory that is free to allocate to new orders.
In most cases:
Available = On Hand – Allocated
If Available is low, it may mean inventory is reserved for open sales orders or production demand.
Expanding Inventory Buckets
Each inventory row can be expanded to show the receipt and source transaction history.
When expanded, you’ll see:
Received date
Transaction reference (PO, Adjustment, Transfer, etc.)
Vendor or source
Cost information
Quantity received into that lot/location
This helps answer questions like:
Where did this stock come from?
Which PO created this lot?
Why does this inventory exist?
When to Use the Inventory Tab
The Inventory tab is best for:
✅ Checking stock by warehouse
✅ Viewing lot-level availability
✅ Validating expiration dates
✅ Confirming what inventory is physically present
✅ Understanding inventory breakdown across locations
When to Use Other Screens Instead
The Inventory tab is a visibility tool — but operational actions often happen elsewhere.
Use Transactions Tab if you need:
Full audit trail of every movement
Shipments, receipts, adjustments, transfers
Chronological stock changes
→ See: Inventory Transactions
Use Inventory List View if you need:
Bulk filtering across many SKUs
Day-to-day warehouse monitoring
Status comparisons across products
→ See: Inventory Screen (All SKUs)
Use Reports if you need:
Inventory valuation
Aging or expiration risk
Stockout forecasting
Excess inventory analysis
→ See: Inventory Reports
Common Questions
Why is Available lower than On Hand?
Because some inventory may already be:
Allocated to sales orders
Reserved for kits or production
Held due to tracking restrictions
Why do I see multiple rows for the same warehouse?
Because inventory is split by:
Location
Lot number
Expiration date
Other tracking fields
This ensures full traceability.
Can I adjust inventory from this tab?
No — the Inventory tab is primarily for visibility.
Inventory changes are performed through:
Inventory Adjustments
Receipts
Transfers
Production consumption
Next Steps
To continue managing this variant’s inventory, see:
Inventory Transactions (Audit Trail)
Reordering & Min/Max Planning
Inventory Health Status Explained
Inventory Reports Overview