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Inventory Screen (Variants List)

Inventory → Inventory

Updated this week

The Inventory screen in Brahmin Solutions is the primary workspace for managing your active stock-tracked items.

Each row in this view represents a Variant (SKU) — the operational unit that is purchased, stocked, sold, and used in manufacturing.

Use this screen to:

  • View real-time inventory availability

  • Search and manage SKUs

  • Monitor stock health and allocations

  • Apply advanced filters and saved views

  • Perform bulk updates across many variants

  • Print labels and spec sheets

  • Export inventory data

Products are used for grouping, but inventory activity happens at the variant (SKU) level.

What You See in the Inventory List

Each row in the Inventory table represents a single Variant.

Common columns include:

  • Image

  • SKU / Variant Code

  • Name

  • UPC

  • Inventory Status

  • Available

  • On Hand

  • Allocated

  • Expected

  • Committed

  • MAC (Cost)

  • Stock Out Indicators

  • Status (Active / Inactive)

This view provides the most detailed operational snapshot of your inventory.

Understanding Key Inventory Fields

On Hand

The total physical quantity currently in stock.

Allocated

Quantity reserved for open sales orders, manufacturing demand, or other commitments.

Allocated inventory is not available for new fulfillment.

Available

The quantity available to sell or pick immediately.

In most workflows:

Available = On Hand – Allocated

Expected

Inventory that is inbound but not yet received.

This may include:

  • Open Purchase Orders

  • Incoming transfers

  • Manufacturing output not completed yet

Committed

Quantity committed or picked for future demand.

(For example: picked sales or production order.)

MAC (Moving Average Cost)

The current cost basis of the item is calculated from purchasing and production history.

Inventory Status (Out, Low, Healthy, Excess)

Brahmin Solutions assigns each SKU an Inventory Status to help you quickly understand stock health.

Statuses include:

  • 🔴 Out — shortage

  • 🟠 Low — below safety stock

  • 🟢 Healthy — within target range

  • 🔵 Excess — above maximum

Inventory Status is derived from your:

  • On Hand inventory

  • Allocated inventory

  • Expected inventory

  • Min/Max thresholds

📘 For the full calculation rules, see: Inventory Status Calculation

Filtering Inventory Items

The Inventory screen includes quick tabs to filter items by behavior:

  • All

  • Buy

  • Sell

  • Make

  • Bundles / Kits

These tabs align with the item flags used throughout Brahmin Solutions.

Searching Inventory

Use the search bar to locate variants instantly by:

  • SKU

  • Name

  • UPC

This is the fastest way to find specific items in large catalogs.

Advanced Filters

Click Add filter + to build advanced filtering rules.

Available filter fields include:

  • Name

  • SKU

  • Notes

  • Long Description

  • UPC

  • Type

  • Sell past 0

  • Is Kit

  • Variant Option Value

  • Brand

  • Category

  • Status

  • Tracking

  • Variant Options

Advanced filters are useful for workflows such as:

  • Finding inactive SKUs

  • Auditing kits vs non-kits

  • Filtering by brand or category

  • Locating variants with specific option values (ex: Color = Blue)

Saving Custom Inventory Views

Once filters are applied, click Save to create reusable views.

Examples:

  • Active Sellable SKUs

  • Kits Only

  • Brand-Specific Inventory

  • Items with Sales Activity

  • Inactive Variants Archive

Saved views help teams stay consistent and avoid rebuilding filters repeatedly.

Bulk Actions on Variants

Select multiple SKUs using the checkbox column.

Once selected, the Bulk actions menu becomes available.

Variant Updates

  • Activate Variants
    Mark selected variants as active and available for use.

  • Deactivate Variants
    Hide selected variants from active lists without deleting them.

Costs & Settings

  • Update MAC
    Update cost values based on purchasing or BOM activity.

  • Add Vendor
    Assign vendor pricing and purchasing rules for selected SKUs.

  • Update Item Settings
    Bulk update Buy / Make / Sell toggles and other configuration.

  • Set as Kit
    Convert selected variants into kit-enabled items.

  • Update Sales Velocity
    Assign or adjust sales velocity windows for planning and forecasting.

Bulk actions are essential for managing large SKU catalogs efficiently.

Printing from Inventory

Click Print to generate:

  • Print Spec Sheet
    Merged PDF spec sheets for selected variants

  • Print SKU Label
    Merged PDF labels for selected SKUs

Printing is commonly used for:

  • Warehouse labeling

  • Picking workflows

  • Product documentation

Exporting Inventory Data

Click Export to download inventory data for:

  • Audits

  • Reporting

  • Data cleanup

  • Planning workflows

When to Use Inventory vs Products

Use Inventory → Inventory when you need to:

  • Manage SKUs and variants

  • View stock availability

  • Assign vendors and reorder rules

  • Monitor allocations and expected stock

  • Perform operational bulk actions

Use Inventory → Products when you want to:

  • Organize product groupings

  • Manage categories, brands, and tags

  • Maintain catalog structure

Best Practices

  • Use Inventory for SKU-level operations

  • Keep SKUs unique for accurate fulfillment

  • Use saved views to manage large catalogs

  • Monitor Available vs Allocated to prevent overselling

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