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QuickBooks Online Integration Guide for Brahmin Solutions: Supported Features, Transactions, and Account Mapping

Sync Brahmin Solutions with QuickBooks Online in real time for seamless transactions and inventory management.

Updated over 10 months ago

Here's what to expect when you integrate QuickBooks Online with Brahmin Solutions:

Sync

Accounts Mapping

Brahmin Solutions accounts map with the following QuickBooks account types:

Bills

After confirming a Bill in Brahmin Solutions, you can view it under Transactions > Expenses.

The Bill will record the following transaction:

  • Debits: Purchase or Product Inventory

  • Credits: Accounts Payable (A/P)

See the example below for reference.

Invoices

After confirming an Invoice in Brahmin Solutions, it will appear under Transactions > Sales.

The Invoice will record the following transaction:

  • Debits: Accounts Receivable (A/R)

  • Credits: Sales Tax if not mapped will sync with Brahmin Solutions Tax and Sales Income

Refer to the example below for details:

Brahmin Solutions can add full or partial payments to a QuickBooks Invoice. When an invoice is paid, the following transaction will be recorded:

  • Debits: Account receiving the payment (e.g., Cash on Hand)

  • Credits: Accounts Receivable (A/R)

Refer to the example below for more details:

When a shipment is made, Brahmin Solutions creates a journal entry with the following transaction:

  • Debits: Cost of Goods Sold (COGS)

  • Credits: Product Inventory

See the example below for reference:

Adjustments

Once journal entries are created, they can be found under Reports > Journal.

An Inventory Adjustment - Add will generate a journal entry with the following transaction:

  • Debits: Product Inventory and Part Inventory

  • Credits: Cost of Goods Sold (COGS)

Refer to the example below for more details:

An Inventory Adjustment - Remove will generate a journal entry with the following transaction:

  • Debits: Cost of Goods Sold (COGS)

  • Credits: Part Inventory and Product Inventory

See the example below for further clarification:

Inventory Adjustment - Move will not create a journal entry as it is just a move from one location to another.

Vendor Returns

  • After a purchase return is confirmed and vendor is credited,  Vendor Credit will appear under Transactions > Expenses

  • Vendor Credit will Debit > Accounts Payable and Credit > Product Inventory and Part Inventory.

Customer Returns

  • After a customer return is confirmed and the customer is refunded,  Credit Memo will appear under Transactions > Sales

  • Credit Memo will Debit > Sales Income and Credit > Accounts Receivable.

  • If stock on sales order is returned to inventory, a journal entry will be created which will Debit > Product Inventory and Credit > COGS.

Video

Info

  • Brahmin Solutions does not send qty updates to QuickBooks Inventory.

  • For more information on this integration, read our other QuickBooks Integration Articles.

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